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Information technology tools and resources at the UW

Archive for category: Tableau

Interactive map shows UW’s global engagement, uses Tableau

UW Global EngagementA new interactive global map uses data visualizations to demonstrate the University’s engagement around the world. The online map, hosted on UW-IT’s Tableau server, extracts key datasets from the UW’s Enterprise Data Warehouse (EDW) and displays them in a visual format, available to the public. UW-IT’s Enterprise Information, Integration & Analytics (EIIA) group helped build the architecture that supports the global map, and provided quality assurance, security and data governance.

“This is a collaborative project between UW-IT and the UW Office of Global Affairs (OGA),” said Sudha Sharma, Senior Computer Specialist in OGA. “There were five isolated data sets to start with, and merging them was a challenge, particularly being able to have a common country names list that will work across data from various units. The EIIA team was a great ally as we dealt with all the data issues and brought this map to life.”

An information page about the global map explains its purpose, data sources and how to use it.

Discover UW’s Global Impact with New UW Profiles Dashboards

The measure of the University of Washington’s true worth comes in the impact we have on the world. Our impact is broad and truly global, with projects and partnerships in more than 130 countries and with students and alumni engaged in efforts in nearly 200 countries.

The new Global Engagement dashboards can help UW leaders, faculty and staff better understand the UW’s networks worldwide, and help fuel data-driven decisions and stories about the University’s global reach and impact. As part of the interactive dashboard portal, UW Profiles, these new dashboards illustrate UW’s global footprint in research, study abroad opportunities, and recruiting and graduating international students.

Take a moment to explore the new Global Engagement dashboards, which are the result of a collaboration between the Office of Global Affairs and UW-IT. Access to the Enterprise Data Warehouse is required.

Share your data visualizations via the new UW Tableau Public Server

Now you can share your data visualization dashboards with colleagues anywhere in the world, with the new UW Tableau Public Server. Hosted by UW-IT, the server keeps your data safe and secure; viewers interact with your dashboard but do not download it or the data behind it, and a UW NetID is not required for access. Now it is easy to share UW information, research data and analyses with peer and other institutions as well as the media. Learn more.

New Peer Dashboards Now Available

Ever wonder how the University of Washington measures up against other similar schools? Using the eleven Peer dashboards on the UW Profiles website, you can now see for yourself. Four dashboards focus on student measures (graduation, retention, enrollment, and awards) and seven dashboards focus on finance data (expenses, revenue and endowment). Among the newest dashboards, Expenses Story leads the reader through a step-by-step analysis that compares shares of expenditures between research and instruction, while Revenue Total Breakdown compares per FTE tuition revenue with other revenue sources.

Data for these dashboards come from the federal Integrated Postsecondary Education Data System (IPEDS) Data Center, a publicly-available repository of self-reported institutional data for US colleges and universities. These dashboards, built in partnership by the Office of Planning & Budgeting’s Institutional Analysis team and UW-IT’s Enterprise Information, Integration & Analytics unit, are the latest additions to the growing suite of UW Profiles interactive dashboards.

Explore all peer comparison dashboards in the UW Profiles Portal. Insights are just a few clicks away.

  Graduation Rates
The Graduation Rate dashboard displays 4-, 5-, and 6-year graduation rates for institutions that are part of one of the University of Washington’s peer groups.
Retention Rates
The Retention Rate dashboard displays one-year retention rates for institutions that are part of one of the University of Washington’s peer groups.
Fall Enrollment
The Fall Enrollment dashboard displays total student enrollment, as of the official fall reporting date, at institutions that are part of one of the University of Washington’s peer groups.
Awards Granted and Completers
The Awards Granted dashboard displays the total number of degrees or certificates granted in the latest available academic year by institutions that are part of one of the University of Washington’s peer groups. The Completers dashboard displays the total number of students earning degrees or certificates in the latest available academic year at institutions that are part of one of the University of Washington’s peer groups.
Expenses Story
The Expenses Story dashboards explore multiple ways to visualize and compare expense data.
Expenses by Category
The Expenses by Category dashboard displays expenses per student full-time equivalent (FTE).
Modified Expenses by Category
The Modified Expenses by Category dashboard displays expenses per student full-time equivalent (FTE).
Revenue by Category
The Revenue by Category dashboard displays revenue per student full-time equivalent (FTE).
Revenue Total Breakdown
The Revenue Total Breakdown dashboard displays total tuition revenue and state and local appropriations per student full-time equivalent (FTE).
Revenue Percent Breakdown
The Revenue Percent Breakdown dashboard displays the relative contribution of tuition revenue and state and local appropriations as sources of institutional revenue.
Endowment Values
The Endowment Values dashboard displays the total values of institutions’ endowments at the beginning and at the end of the most recent fiscal year.

New UW Profiles Release – Peer Dashboards and Global Filtering

Did you know the University of Washington ranks 1st in Biochemistry degrees conferred among the top 25 US News and World Reports-ranked public universities? That’s just one of many facts you can discover using new dashboards in UW Profiles. Four new Peer Dashboards show how UW compares with national cohorts, all US public and private institutions, Research 1 institutions, and more. In addition to degree information, you can also compare UW’s graduation, retention and enrollment rates with institutions across the country.

Carol Diem, Director of Institutional Research, shared, “Most universities employ peer comparisons to understand size and scope and performance relative to peer institutions. These dashboards allow the user to do just that.”

The Peer Dashboards are the latest addition to the suite of interactive dashboards available at the award-winning UW Profiles Portal. This joint effort between the Office of Planning & Budgeting and Enterprise Data & Analytics represents the fourth major release of UW Profiles.

This release also introduces new functionality—the ability to apply global unit (campus, college, department) and academic quarter filter selections across all academic dashboards. The dashboards will render faster and display the data you want to see, by default. Learn more in the Global Filters section of the User Guide.

See the UW Profiles help page for more information and please feel free to send any questions to uwprofiles@uw.edu.

New Tableau License and Maintenance Fees Mean Lower Total Cost of Ownership

Negotiations on rates for Tableau Desktop licenses and monthly maintenance fees recently concluded and we are pleased to share the total cost of ownership has gone down. The new rates are:

  • New Tableau Desktop license – $1,167 (was $900)
  • Ongoing Tableau monthly maintenance – $33 (includes Tableau support, software upgrades, and online publishing to UW’s Tableau Server; was $44.10)

For those who already own a Tableau Desktop license (which includes upgrades), the only impact to your department’s budget is lower monthly maintenance fees.

For those considering purchasing a license, note that the cost to purchase a new Tableau Desktop license has gone up. However, because the monthly maintenance fee has gone down, the purchase cost difference is recouped in 2 years and the overall cost of ownership is lower because of the maintenance fee reduction.

The new rates took effect July 1, 2015. Learn more about UW’s Tableau licensing and Tableau User Group.

Contact tableau@uw.edu with questions.

UW Profiles Portal Honored

The UW Profiles Portal, the single access point to a set of Web-based dashboards featuring core UW data, has received the business intelligence industry’s most prestigious honor—The Data Warehousing Institute (TDWI) Best Practices Award. The international award recognizes excellence and innovation in developing business intelligence, data warehousing and related data management applications. UW Profiles Portal provides a dynamic way to access, explore and understand core UW data through 21 summary and comparison visual dashboards, as well as a searchable catalog and robust documentation.

Campus Technology Innovators also bestowed honors on the UW Profiles Portal and Dashboards, citing “the University of Washington developed an intuitive, user-friendly portal that provides a single point of access to data and visualizations for faculty and staff.”

Explore New Dashboards for UW Research Awards and Proposals

Two new dashboards make it as simple as clicking a mouse to explore information on UW research awards and proposals at an overall summary or individual unit level and answer questions like:

  • From year to year, what’s the change in proposal dollars for my college?
  • Are industry grants in my department going up over time? How do foreign grants compare to domestic?
  • How many awards did my college receive this year, and how does that compare to five years ago?
  • Who were the top 10 funding entities for my department’s award dollars in Fiscal Year 2015?

Many more questions can now easily be answered by using the Research Awards and Research Proposals data dashboards, which are the latest additions to the suite of UW Profiles dashboards, produced in partnership with the Office of Research Information Systems (ORIS) and UW-IT’s Enterprise Data & Analytics (EDA) team.

With these data dashboards, there are now three types of research data exploration tools available to the UW community. Each of the three tools serve specific purposes and audiences:

These tools are available to faculty and staff, through access to the Enterprise Data Warehouse. The EDA team also offers a two-hour, hands-on Handling Data 101 class to help people get started using reports and cubes, using the research cube and reports as example data.

Please send questions to help@uw.edu.

UW Profiles Underlying Data Now Available

UW Profiles data visualizations (http://uwprofiles.uw.edu) have greatly enhanced how the University can use data to understand key metrics about students. We are pleased to announce that the data used to create these dashboards is now available for download.

Anyone with Tableau software and access to student data in the Enterprise Data Warehouse can download these data files to craft customized visualizations meaningful to their constituents, using the same UW Profiles data. Detailed definitions and source information are available for each of the four data models (Degrees, Graduation/Retention, Student Credit Hours, and Student).  Visit the Data Models tab (https://uwprofiles.uw.edu/#tab2) in the Portal to get started.

This joint effort between the Office of Planning & Budgeting and Enterprise Data & Analytics represents the 3rd major release of UW Profiles. In the pipeline are dashboards using research administration data, expected to release later this summer.

See the UW Profiles help page for more information and please send questions to uwprofiles@uw.edu.

Handy reference links:

Tableau and Capacity Planning – “What if” Analysis

Troy Hogan of the Enterprise Data and Analytics (EDA) team was kind enough to share one of the ways he and his team are getting value from Tableau doing “What If” analysis on how they spend their time.

The EDA Capacity Planning team gained great efficiencies in our quarterly work planning process by using Tableau reporting.

The team enters our team member’s resource estimates into an Excel pivot table. We used conditional formatting on the pivot table to highlight any resources that reached (or are near) capacity for a month.

This worked well, but using Tableau has allowed us to ask “what if” questions in quarterly planning to confirm our work commitments. By importing the data from the Excel pivot table into Tableau, we can now explore how committing to different “work areas” impacts our quarterly capacity.

To help show this, below is a Tableau dashboard that represents our “keep the lights on” work areas for the quarter. One can see that many of our team’s resources have extra capacity for this quarter (note that full capacity is 160 hours/month).

Keep the lights on dashboard

The next dashboard below, shows our work commitments for the quarter added to our “keep the lights on” commitments.

Keep the lights on plus additional work commitments

The team was able to select various “work areas” to talk through and see impacts of committing to different areas for the quarter.

From a meeting perspective, I had an hour meeting scheduled to confirm the quarterly commitments, with the expectation that we would have to schedule an additional meeting. I’m not sure if it was entirely because of the Tableau reporting, but we finished this meeting within 30 minutes!