IT Connect

Information technology tools and resources at the UW

Archive for category: New Release

Release of new data resource

2019 Biennium Crossover: EDW Data, Reports, Cubes

On July 1, the University of Washington entered the 2019 biennium.

EDW Data

‘CurrentBiennium’ now refers to 2019 biennium data.

Cubes

The Financial Activity 2019 Biennium cube was released this week. The EDW now supports financial cubes for 7 biennia, going back to 2007. The 2017 Biennium cube will continue to refresh until August 1, 2019, then will be frozen.

Visit the Business Intelligence Portal to learn more about available cubes; for a quick reference on connecting to cubes, visit  Connect to Cubes page.

Fin Cube Changes: Updates to the “Fin Activity Biennium 2017” cube

The EIIA team released an update to the “Fin Activity Biennium 2017” cube.

For end users of the cube, the important thing for you to know is that you are unaffected by these changes. These were backend changes to enable the cube to process properly.

Problem Summary:

The EIIA Business Intelligence team noticed there were errors that were causing the cube to not process properly. To process the Cube, the errors were programmatically “suppressed” in the script to to allow it to load.

Change Summary:

We resolved these problems in the design/code of the Finance cube. As a result, the cube no longer produces errors while processing.

FAQ:

If I am unaffected then why are you telling me about it?

Our goal is to let users know that we found a problem and resolved it. There is no action for you to take in response to this update.

We did our due diligence to ensure that the changes we made won’t impact you. However, there is always a chance that we missed something. In case our changes have a user impact, we don’t want our users to think that the issue is their fault. If you find a problem, please write us at help@uw.edu and put “EIIA: Financial Activity Cube – 2017 Changes” in the subject line.

Was this work tested?

Yes, in addition to our own internal testing, a diverse group of users from across the Finance subject area verified that these changes didn’t affect the data.

How did you test that the changes did not break anything?

First, our testers compared a test version of the cube to the production version and confirmed that the outputs matched. Second, our testers compared the test version of the cube to MyFD to confirm that the cube reconciles with MyFD.

Are all of the Finance Cubes affected by this change?

No, Fin Activity Biennium 2017 cube is the only cube affected by these changes. This means that the cubes for previous biennia still contain the backend error.

What’s Next for the Finance Cube(s):

We are currently in the process of rethinking the financial activity cube(s). Proposed changes include collapsing the multiple cubes into one Financial Activity cube that would allow users to view data across multiple biennia. Other proposed changes include additional date dimensions. However, to be clear, we will not be removing any of the core functionality of the finance cube(s).

If you have any questions or suggestions about how to enhance the Financial Activity cubes, please write us at help@uw.edu and put “EIIA: Financial Activity Cube Feedback and Suggestions” in the subject line.

What if I want to help my colleague start using the cube?

We have some helpful content about getting started with analysis cubes posted to our EIIA site. Feel free to share the link with your colleagues!

There’s also a printable PDF one pager linked here.

Interactive map shows UW’s global engagement, uses Tableau

UW Global EngagementA new interactive global map uses data visualizations to demonstrate the University’s engagement around the world. The online map, hosted on UW-IT’s Tableau server, extracts key datasets from the UW’s Enterprise Data Warehouse (EDW) and displays them in a visual format, available to the public. UW-IT’s Enterprise Information, Integration & Analytics (EIIA) group helped build the architecture that supports the global map, and provided quality assurance, security and data governance.

“This is a collaborative project between UW-IT and the UW Office of Global Affairs (OGA),” said Sudha Sharma, Senior Computer Specialist in OGA. “There were five isolated data sets to start with, and merging them was a challenge, particularly being able to have a common country names list that will work across data from various units. The EIIA team was a great ally as we dealt with all the data issues and brought this map to life.”

An information page about the global map explains its purpose, data sources and how to use it.

Discover UW’s Global Impact with New UW Profiles Dashboards

The measure of the University of Washington’s true worth comes in the impact we have on the world. Our impact is broad and truly global, with projects and partnerships in more than 130 countries and with students and alumni engaged in efforts in nearly 200 countries.

The new Global Engagement dashboards can help UW leaders, faculty and staff better understand the UW’s networks worldwide, and help fuel data-driven decisions and stories about the University’s global reach and impact. As part of the interactive dashboard portal, UW Profiles, these new dashboards illustrate UW’s global footprint in research, study abroad opportunities, and recruiting and graduating international students.

Take a moment to explore the new Global Engagement dashboards, which are the result of a collaboration between the Office of Global Affairs and UW-IT. Access to the Enterprise Data Warehouse is required.

Share your data visualizations via the new UW Tableau Public Server

Now you can share your data visualization dashboards with colleagues anywhere in the world, with the new UW Tableau Public Server. Hosted by UW-IT, the server keeps your data safe and secure; viewers interact with your dashboard but do not download it or the data behind it, and a UW NetID is not required for access. Now it is easy to share UW information, research data and analyses with peer and other institutions as well as the media. Learn more.

New Peer Dashboards Now Available

Ever wonder how the University of Washington measures up against other similar schools? Using the eleven Peer dashboards on the UW Profiles website, you can now see for yourself. Four dashboards focus on student measures (graduation, retention, enrollment, and awards) and seven dashboards focus on finance data (expenses, revenue and endowment). Among the newest dashboards, Expenses Story leads the reader through a step-by-step analysis that compares shares of expenditures between research and instruction, while Revenue Total Breakdown compares per FTE tuition revenue with other revenue sources.

Data for these dashboards come from the federal Integrated Postsecondary Education Data System (IPEDS) Data Center, a publicly-available repository of self-reported institutional data for US colleges and universities. These dashboards, built in partnership by the Office of Planning & Budgeting’s Institutional Analysis team and UW-IT’s Enterprise Information, Integration & Analytics unit, are the latest additions to the growing suite of UW Profiles interactive dashboards.

Explore all peer comparison dashboards in the UW Profiles Portal. Insights are just a few clicks away.

  Graduation Rates
The Graduation Rate dashboard displays 4-, 5-, and 6-year graduation rates for institutions that are part of one of the University of Washington’s peer groups.
Retention Rates
The Retention Rate dashboard displays one-year retention rates for institutions that are part of one of the University of Washington’s peer groups.
Fall Enrollment
The Fall Enrollment dashboard displays total student enrollment, as of the official fall reporting date, at institutions that are part of one of the University of Washington’s peer groups.
Awards Granted and Completers
The Awards Granted dashboard displays the total number of degrees or certificates granted in the latest available academic year by institutions that are part of one of the University of Washington’s peer groups. The Completers dashboard displays the total number of students earning degrees or certificates in the latest available academic year at institutions that are part of one of the University of Washington’s peer groups.
Expenses Story
The Expenses Story dashboards explore multiple ways to visualize and compare expense data.
Expenses by Category
The Expenses by Category dashboard displays expenses per student full-time equivalent (FTE).
Modified Expenses by Category
The Modified Expenses by Category dashboard displays expenses per student full-time equivalent (FTE).
Revenue by Category
The Revenue by Category dashboard displays revenue per student full-time equivalent (FTE).
Revenue Total Breakdown
The Revenue Total Breakdown dashboard displays total tuition revenue and state and local appropriations per student full-time equivalent (FTE).
Revenue Percent Breakdown
The Revenue Percent Breakdown dashboard displays the relative contribution of tuition revenue and state and local appropriations as sources of institutional revenue.
Endowment Values
The Endowment Values dashboard displays the total values of institutions’ endowments at the beginning and at the end of the most recent fiscal year.

New UW Profiles Release – Peer Dashboards and Global Filtering

Did you know the University of Washington ranks 1st in Biochemistry degrees conferred among the top 25 US News and World Reports-ranked public universities? That’s just one of many facts you can discover using new dashboards in UW Profiles. Four new Peer Dashboards show how UW compares with national cohorts, all US public and private institutions, Research 1 institutions, and more. In addition to degree information, you can also compare UW’s graduation, retention and enrollment rates with institutions across the country.

Carol Diem, Director of Institutional Research, shared, “Most universities employ peer comparisons to understand size and scope and performance relative to peer institutions. These dashboards allow the user to do just that.”

The Peer Dashboards are the latest addition to the suite of interactive dashboards available at the award-winning UW Profiles Portal. This joint effort between the Office of Planning & Budgeting and Enterprise Data & Analytics represents the fourth major release of UW Profiles.

This release also introduces new functionality—the ability to apply global unit (campus, college, department) and academic quarter filter selections across all academic dashboards. The dashboards will render faster and display the data you want to see, by default. Learn more in the Global Filters section of the User Guide.

See the UW Profiles help page for more information and please feel free to send any questions to uwprofiles@uw.edu.

New higher ed IT resources available to UW community

A new subscription to the Education Advisory Board (EAB) IT Forum is offering higher education-specific information technology resources to UW students, faculty and staff. For no individual charge, users with a UW NetID can access the service for white papers, webinars, peer articles and other research resources, as well as for in-person consultation, in topic areas such as data governance, measures and metrics, analytics, and student success.

“EAB is an excellent resource, with a long history of specializing in IT for higher education,” said Anja Canfield-Budde, Director of Enterprise Data & Analytics (EDA). “With their deep expertise, we don’t have to reinvent the wheel to solve institutional IT challenges. I wholeheartedly recommend their resources.”

The EAB is made up of 650-plus researchers, consultants and technologists, serving over 1,000 colleges and universities across North America. Earlier this year, UW-IT data leaders provided input to EAB on the paper, A Common Currency: Achieving Excellence in Data Governance and Adoption of Analytics. Read the paper (PDF) on the UW-IT intranet.

“As we continue to grow our ‘data culture’ at the University, we can rely on EAB for expert advice and collaboration opportunities,” said Canfield-Budde.

Learn more:

Activate your user account:

  • Account setup uses your UW email address. Get started by going to the EAB website and choosing “Log in now,” then choose “I’m a new user.” Follow the prompts to complete your log-in setup. Once you receive an email from EAB, navigate to “Services,” then “Research & Insights” and then “IT Forum.”

Explore New Dashboards for UW Research Awards and Proposals

Two new dashboards make it as simple as clicking a mouse to explore information on UW research awards and proposals at an overall summary or individual unit level and answer questions like:

  • From year to year, what’s the change in proposal dollars for my college?
  • Are industry grants in my department going up over time? How do foreign grants compare to domestic?
  • How many awards did my college receive this year, and how does that compare to five years ago?
  • Who were the top 10 funding entities for my department’s award dollars in Fiscal Year 2015?

Many more questions can now easily be answered by using the Research Awards and Research Proposals data dashboards, which are the latest additions to the suite of UW Profiles dashboards, produced in partnership with the Office of Research Information Systems (ORIS) and UW-IT’s Enterprise Data & Analytics (EDA) team.

With these data dashboards, there are now three types of research data exploration tools available to the UW community. Each of the three tools serve specific purposes and audiences:

These tools are available to faculty and staff, through access to the Enterprise Data Warehouse. The EDA team also offers a two-hour, hands-on Handling Data 101 class to help people get started using reports and cubes, using the research cube and reports as example data.

Please send questions to help@uw.edu.