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Enterprise Data & Analytics and Enterprise Data Warehouse news item

Explore New Dashboards for UW Research Awards and Proposals

Two new dashboards make it as simple as clicking a mouse to explore information on UW research awards and proposals at an overall summary or individual unit level and answer questions like:

  • From year to year, what’s the change in proposal dollars for my college?
  • Are industry grants in my department going up over time? How do foreign grants compare to domestic?
  • How many awards did my college receive this year, and how does that compare to five years ago?
  • Who were the top 10 funding entities for my department’s award dollars in Fiscal Year 2015?

Many more questions can now easily be answered by using the Research Awards and Research Proposals data dashboards, which are the latest additions to the suite of UW Profiles dashboards, produced in partnership with the Office of Research Information Systems (ORIS) and UW-IT’s Enterprise Data & Analytics (EDA) team.

With these data dashboards, there are now three types of research data exploration tools available to the UW community. Each of the three tools serve specific purposes and audiences:

These tools are available to faculty and staff, through access to the Enterprise Data Warehouse. The EDA team also offers a two-hour, hands-on Handling Data 101 class to help people get started using reports and cubes, using the research cube and reports as example data.

Please send questions to help@uw.edu.

Research Data Cube Updated

The Research Administration Data (RAD) cube was recently updated to reflect changes in the SAGE database, and to support the upcoming release of research awards and proposals dashboards. The following is a list of those changes.

  • Change to values in dimDate
    • The date dimension used to display dates outside of the range of dates that contained transactions. As a result of this update, you won’t see a list of dates prior to the earliest transaction or later than the most recent transaction
  • Attribute name change
    • Funding Entity Category Description was shortened to Funding Entity Category in the Sponsor and Originating Sponsor dimensions, so it fits into the soon-to-be-released UW Profiles Research dashboards
  • Dropped Attributes
    • Funding Purpose – Dropped from the Research Funding Action dimension
    • Proposal Funding Purpose – Dropped from the Research Proposal dimension
  • Added Attributes
    • AwardSponsoredProgramActivityTypeDescription - Added to the Research Funding Action dimension
    • ProposalSponsoredProgramActivityType – Added to the Research Proposal dimension

Key Benefit

Historically, Awards and Proposals have had different, but related Funding Purpose fields (also known as Type of Award).  These fields were used to determine Facility & Administrative (F&A) rates, as well as in reporting to the Federal Government.  To streamline the Research Administration process, these two different fields were revised in unison, and have been harmonized, such that the values available in both are identical.  This new field is now known as the ‘Sponsored Program Activity Type’, and it will be replacing the deprecated Funding Purpose fields in the RAD Cube.  A comprehensive back-fill mapping has been developed, in partnership with Office of Sponsored Programs and Grand and Contract Accounting, so this new field will contain values for old Proposals and Awards, based on all available information from those eGC1s and FAs and the relationships between the two.

2015 Biennium Crossover and EDW Data, Reports & Cubes

On July 1, the University of Washington entered the 2015 biennium. With this came updates Enterprise Data Warehouse (EDW) data, and BI Portal reports and cubes.

Data and Reports

In the data, references to ‘CurrentBiennium’ will now draw from the 2015 biennium data. Likewise in reports, you will now see 2015 as a biennium selection option.

Cubes

The Financial Activity 2015 Biennium was released this week. The EDW now supports financial cubes for 5 biennia, going back to 2007. The 2013 Biennium cube will continue to refresh until August 10, 2015, then will be frozen.

Visit the Business Intelligence Portal to learn more about these and other available cubes. And check out our Handling Data 101 workshop to learn how easy it is to get started slicing, dicing, and charting your data to build comparisons and spot trends. All University faculty and staff are welcome to participate – visit our Workshops page to learn more. If you want to get started now, visit the Analyze Data Using Cubes page.

UW Profiles Underlying Data Now Available

UW Profiles data visualizations (http://uwprofiles.uw.edu) have greatly enhanced how the University can use data to understand key metrics about students. We are pleased to announce that the data used to create these dashboards is now available for download.

Anyone with Tableau software and access to student data in the Enterprise Data Warehouse can download these data files to craft customized visualizations meaningful to their constituents, using the same UW Profiles data. Detailed definitions and source information are available for each of the four data models (Degrees, Graduation/Retention, Student Credit Hours, and Student).  Visit the Data Models tab (https://uwprofiles.uw.edu/#tab2) in the Portal to get started.

This joint effort between the Office of Planning & Budgeting and Enterprise Data & Analytics represents the 3rd major release of UW Profiles. In the pipeline are dashboards using research administration data, expected to release later this summer.

See the UW Profiles help page for more information and please send questions to uwprofiles@uw.edu.

Handy reference links:

When Having the Right Data Counts: New UW Data & Analytics Website

Our new UW IT Data & Analytics website showcases how UW faculty and staff can use central UW data to inform their decision-making. On this mobile friendly, accessible site you can request access to enterprise reports, analytics and data, browse online and workshop training or join a user group, and subscribe to news and alerts. The site provides quick links to the Business Intelligence Portal and the UW Profiles data visualization tool, as well as information to better understand, work with, and use data.

UW is a recognized leader in higher education data warehousing and business intelligence and often consults with other institutions. With this audience in mind, the website also features a timeline of major program milestones and list of products and services.

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Talk involving UW Profiles wins best presentation at conference

A talk about UW Profiles, the UW’s interactive dashboards for accessing and understanding basic UW data, was honored as “Best Presentation” at the Pacific Northwest Association for Institutional Research and Planning’s annual conference. The talk last month by Nevena Lalic of the Office of Planning & Management’s Institutional Analysis team and Bart Pietrzak of UW-IT’s Enterprise Data & Analytics was selected from among 30 presentations for its especially helpful ‘how to’ content on using Tableau with institutional data and working with the IT organization to structure that data. Pietrzak, a Business Intelligence Architect, and Lalic, a Senior Analyst, are collaborating on a proposal to adapt the presentation, “Exposing Basic Institutional Stats Using Interactive Tableau Dashboards,” for the Association’s national conference in May. UW Profiles was created jointly by UW-IT and the Office of Planning & Budgeting, now a unit within the newly named Planning & Management office.

PNAIRP logo

UW Profiles: Requested Enhancements Now Available

It is easier to understand trends in UW student enrollment, course-taking, academic progress and degrees with new enhancements to UW Profiles, the Web-based dashboards of University data. Now you can drill down to explore trends at the major, degree or curriculum level, and display information in tabular—as well as visual—format. Also, all dashboards now provide new filters and breakdown options. Faculty and staff can log into UW Profiles to learn how to access and use the tool.

UW Course Demand Analytics Now Available

UW colleges and departments can use three new data visualizations in the UW Business Intelligence (BI) portal to understand how many spaces are needed to accommodate the demand for each course, based on Notify.UW data. All academic units are included and information is available for the current quarter—refreshed each weekday at 6:30 a.m.—and for each quarter since winter 2013. To access the Current Course Demand, Current Notify Course Demand or Trends in Course Demand visualizations, you must have access to the Enterprise Data Warehouse and the Tableau Server.

Public Version of UW Profiles Now Available

Interactive UW data dashboards enable prospective students, higher education institutions and the general public to explore UW enrollment and degree trends, and undergraduate graduation and retention rates. Called Public Profiles, it was developed by the Office of Planning & Budgeting and was released this summer. More extensive UW data dashboards, UW Profiles, have been available to the UW community since fall 2013.