Information technology tools and resources at the UW
What Do I Need to Do at the End of the Quarter?
This tutorial takes you through the necessary tasks for wrapping up a course and suggests a few things to consider to plan for future use of course content.
At or near the end of the quarter, you can:
- Submit grades
- Inventory course content for use in a future session
- Export course content
- Make the course read-only for students
When grading for the term is open, you can go directly to GradePage or follow the link provided in the email reminder from the Registrar. GradePage has a button that you click to begin the process of importing your grades from Canvas and submitting them online.
Before you begin the process of importing grades, you should create a backup of your Canvas gradebook. To do this, you will create a .csv file of your grades and then download to your computer. Also, ungraded assignments must be set to 0 and all assignments unmuted in Canvas in order for the students’ scores to import correctly to GradePage. Learn about importing Canvas grades.
To download a .csv file of your Canvas gradebook follow these steps:
- From within your Canvas course, in the course navigation, click Grades.
- At the top of your Gradebook, click the button with the gear icon.
- In the menu, click Download Scores (.csv).
- In the Save File dialog box, give your file a name that will be useful for archiving. You might want to include the year, term, and/or class title in the file name.
Inventory Course Content
Review all course content. Is there anything that you do not want students to have access to once the quarter is over, such as answer keys? You can delete these files from the course or lock them.
Export Your Course
Consider any future uses of the course content. Will another instructor be teaching this course next semester? Would you like to share the course content with someone at another institution? Do you need a portable archive of the course? If the answer to any of these questions is yes, you will want to export your course from Canvas.
To export your course, follow these steps:
- From within your course, in the course navigation, click Settings.
- On the right side of the screen, in the sidebar, click Export Course Content.
- On the Content Exports page, make sure that the radio button for Course is selected, and then click Create Export. A progress bar will appear. Time for export will vary depending on the amount of course content.
- When the export is complete, a link appears: New export: Click to Download. Click this link.
- In the dialog box, you will see an .imscc file: “your course name”-export.imscc. You can change the file name for archiving purposes.
Canvas sends a message to your default email account notifying you that the course export is complete. This message includes a link for downloading the exported file.
To share the file, simply attach it to an email (keeping in mind email provider file limits). You can also keep it for your own use, to import to a future Canvas course.
If your course contains Panopto recordings, you will need to copy and move Panopto recordings to the new instance of your Canvas course. If you simply copy the pages, the embedded videos will not be viewable by students in the new Canvas course.
Make the course read-only for students
You can make the course read-only for students by changing the course end date. By default, students will have access to the course for one year after the end of the quarter. If you would like the course to be read-only at an earlier date, you can set a specific course end date.
To change the course end date for your course, follow these steps:
- From within your Canvas course, in the course navigation, click Settings.
- Click the Course Details tab to ensure that you are on the Course Details screen. At the bottom of the screen, click Edit Course Details.
- In the Ends field, enter the date that you want the course to end. You can enter the date manually or click the calendar to select a date. Make sure that you select the check box: Users can only participate in the course between these dates to ensure that you are actually setting the dates within which students will have access to the course.
- Click Update Course Details.